MARRI EXPERTS DATABASE
MARRI experts database is established with the legitimate interest to bring together policy makers, practitioners and researchers with interests in border management, asylum, readmission, trafficking in human beings, labour migration and other migration management areas relevant to the MARRI region. It is aimed at sharing information regarding the existing knowledge and expertise in MARRI areas of competence. MARRI accumulated practice shows that organizations, including donors and project implementing agencies, periodically search and request MARRI to produce or recommend local, regional and international experts in areas relevant to migration management who are able to provide consultation services and expertise whenever needed.
Availability of a public database of experts in the field of migration management is a suitable instrument to answer the search of up-to-date expertise.
MARRI experts database is maintained by MARRI RC in its capacity of MARRI main executive body and a Secretariat of the MARRI Regional Forum and Regional Committee. MARRI RC may be contacted through the following channels: MTV Building, 8th Floor, Blvd. Goce Delcev bb, P.O. Box 447,1000 Skopje, North Macedonia, Tel. +389 2 3235 700, Fax. +389 2 3235 711, Email: email@example.com
MARRI experts database is a public register. It consists of list of profiles of experts who are willing to enlist in the database and have registered therein. The creation of an expert profile and the entry of personal data related to him/her and his/her area of expertise is overall decision and responsibility of the expert concerned. By registering into the system and providing information related to him/her, the expert expresses his/her free, specific, informed and unambiguous agreement to the processing of the data for the purposes of MARRI experts database. Thus, the legal base for processing the personal data in the register and making it public is the relevant expert’s (data subject’s) consent. The experts will be invited to indicate their agreement by clicking a box prior to provision of any data.
If volunteering to register a profile the experts are required to provide the following information which is vital for achievement of the purposes of the database: full name, email address, years of experience, CV, areas of expertise, work experience, education, languages. Failure to provide this information shall impede the profile registration process and shall result in a failure to register a profile. Provision of all other categories of data is optional.
MARRI RC collects data (full name and email address) from the moment the expert submits the registration request. The data fulfilled in the registration form is accessed exclusively by MARRI RC officials for a short period of time – for the period of formal verification of the correctness of the registration process. As soon as MARRI RC confirms the formal compliance with the database technical requirements, the expert profile becomes publicly accessible on MARRI website http://marri-rc.org.mk
The processing of data is entirely automated.
Though the basic processing operations consist of collection, storage and disclosure of data, for the proper functioning of the database MARRI RC may also perform other processing operations such as recording, organisation, structuring, adaptation or alteration, retrieval, consultation, use, dissemination or otherwise making data available, alignment or combination, restriction, erasure or destruction. MARRI RC does not perform automated individual decision-making, including profiling.
Having regard to the professional nature of the database it is reasonable to expect that mainly organizations performing tasks in the field of migration management would regularly access experts’ profiles and personal data therein. Upon getting acquainted with professional background of the experts with expertise in the relevant area of their interest, these third party organizations may contact certain expert(s) for any further cooperation and/or participation in various initiatives. Experts will be contacted through the contact channels announced by them. Sharing information on existing experts who have volunteered to join MARRI experts database has as a consequence full visibility and accessibility of personal data by an indefinite number of people. Experts’ profile data may be seen and downloaded. Information on the experts in the database with concreate specifications, such as areas of expertise, work experience, years of experience and knowledge of MARRI’s local languages may be found through the “search engines”.
However, the public accessibility of personal data may pose certain risks to the data subjects in case of misuse of the data, e.g. usage of data for purposes other than those for which it has been collected and published, such as identity theft, discrimination, impossibility of data subjects to exercise control over their personal data, damage to the reputation etc.
MARRI RC may use the services of other companies for the purposes of IT maintenance of the expert database. They will have access to all information as reasonably necessary to perform these tasks on behalf of MARRI RC and are obliged not to process it for any other purposes.
The experts’ personal data will be stored in the database as long as the expert’s profile is open: the expert keeps being listed in MARRI list of experts.
The experts have the right at any time, without any detriment to them, to withdraw their consent for being part of the database. The withdrawal may not affect the lawfulness of processing based on expert’s consent before its withdrawal. If the experts want to withdraw their consent, they can do it through the process of updating their profile, by clicking the Withdraw bouton at the end of the Registration form.
The experts have the following rights regarding the processing of data related to them in MARRI expert database:
3. The right to rectification – MARRI RC is not responsible for the accuracy of the data provided by the experts in their profiles but MARRI RC guarantees that the data which is publicly accessible is the data which has been entered into the system by the experts themselves. Thus, the experts are invited to rectify any inaccurate data concerning them or to complete any incomplete personal data whenever a need occurs in order to keep the data up-to-date and to prevent misleading of any third parties interested in relevant experts’ profiles. MARRI RC shall administer any requests for update of profiles without undue delay.
4. The right to erasure (“right to be forgotten”) – upon withdrawal of data subject’s consent for processing their data in MARRI expert database (for withdrawal of consent please refer to profile’s update) the expert’s profile shall be deleted and all personal data in the database erased without undue delay. However, the expert may exercise the right to erasure also to those categories of data included in the profile which are not mandatory for opening a profile. If this is the case, he/she is invited to personally erase the relevant information in his/her profile or request MARRI RC to do that instead of him/her.
5. The right to restriction of data processing – if the data subject contests the accuracy of the data or in case the processing is found unlawful, MARRI RC shall restrict the processing (MARRI RC shall only keep storing the data without any other processing operations) for a period enabling MARRI RC to verify the accuracy of the data or until settlement of the issue. With regards to the accuracy of data, point 3 above applies.
6. The right to data portability – the expert has the right to receive from MARRI RC the personal data concerning him/her which he/she has provided to MARRI RC for the purposes of his/her expert profile, in a structured, commonly used and machine-readable format and the right to transmit those data to another data controller without any hindrance, including the right to request MARRI RC to transmit the data directly to another controller, if technically feasible.
Experts may exercise their rights by using MARRI RC template of request for exercise of data subject’s rights (available here) .
Request must be submitted by the same e-mail address which have been used for registration in the MARRI experts database.
The expert exercising any of the above-mentioned rights shall be duly notified of the actions (decision) taken by MARRI RC upon each submitted request without undue delay and in any event within one month of the receipt of the expert’s request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.
MARRI RC implements technical and organizational measures as to ensure availability and integrity of experts’ personal data stored in the database.
If an expert is of the opinion that his/her data is being unlawfully processed by MARRI RC, he/she may submit a request for internal review/audit of the data processing. The request for internal review/audit should be submitted to the following email: firstname.lastname@example.org
The expert shall be notified on the outcome of the review/audit within one month of the receipt of the expert’s request.
In general, the overall processing of data within MARRI RC is in compliance with the latest European developments in the field of protection of personal data as envisaged in the General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC). However, whenever evaluating the applicability of certain data subject’s rights or controller’s obligations as stipulated in that Regulation, the international status of MARRI RC must be duly taken into account.